Effective date: March 13, 2026
This Privacy Policy explains how OCEANS, SIA, registration No. 40103230005 (“Oceans”, “we”, “us”, or “our”) collects, uses, stores, shares, and protects personal data when you use our websites, landing pages, contact forms, and related services.
This Privacy Policy applies to:
www.oceans.lv
related Oceans landing pages, including go.oceans.lv
contact, lead, inquiry, registration, and request forms submitted through our websites
communications with us by email, website form, phone, or other digital channels
By using our website or submitting your information through our forms, you acknowledge this Privacy Policy.
The controller of your personal data is:
OCEANS, SIA
Registration No. 40103230005
Piedrujas iela 22, Rīga, LV-1073, Latvia
Email: contact@oceans.lv
Oceans is a private business support and advisory service provider operating in the Baltic region. We may assist with business setup support, accounting, payroll, tax support, legal coordination, CFO-related support, compliance support, registration support, and related business assistance services.
Oceans is not a government authority, public institution, embassy, consulate, registry, tax authority, migration office, or regulator.
Where a service involves public filings, registrations, tax registrations, AML/KYC procedures, permits, visas, residence matters, or other official procedures, any final decision is made solely by the relevant public authority or other third party.
Depending on how you interact with us, we may collect the following categories of personal data.
When you complete a contact form, lead form, registration inquiry, request form, or communicate with us, we may collect:
full name
company name
email address
phone number
country
message or inquiry details
business-related information you choose to provide
company registration information
AML/KYC-related information where relevant
documents or attachments you submit to us
When you visit our websites or landing pages, we may collect certain technical and usage data, such as:
IP address
browser type and version
device type
operating system
referral source
pages visited
session and interaction data
approximate location derived from IP address
cookie identifiers and similar technologies
events related to page visits, form interaction, and conversions
In some cases, we may receive information from:
analytics providers
advertising platforms
hosting, form, consent management, communication, and automation providers
public registers or authorities, where relevant to a requested service
official registers involved in registration or compliance procedures
We process personal data for the following purposes:
to respond to inquiries and contact requests
to assess interest in our services
to prepare offers, proposals, or consultations
to communicate with potential or existing clients
to provide services and manage engagements
to administer forms, requests, submissions, and registrations
to conduct AML/KYC and compliance-related checks where required
to securely receive and review uploaded documents
to improve website usability, performance, and content
to measure the effectiveness of advertising, forms, and landing pages
to maintain security, prevent misuse, and protect our systems
to comply with legal, regulatory, accounting, tax, AML, and compliance obligations
to establish, exercise, or defend legal claims
where you have given consent, to send newsletters, invitations, follow-up emails, and other marketing communications
Where the General Data Protection Regulation (“GDPR”) applies, we rely on one or more of the following legal bases.
We process personal data where necessary to respond to your request, assess your needs, take steps prior to entering into a service relationship, or perform our contractual obligations.
We process personal data where necessary to comply with applicable legal or regulatory obligations, including obligations relating to accounting, tax, compliance, and AML/KYC requirements.
We process personal data based on consent where required, including for cookies, analytics, Google Ads conversion measurement, newsletters, event invitations, and other marketing communications.
We may process personal data where necessary for our legitimate interests, including:
managing inquiries and business communications
improving our services and websites
monitoring website performance
ensuring IT and information security
preventing fraud or misuse
documenting business development activity
Where we rely on legitimate interests, we assess that such interests are not overridden by your rights and freedoms.
Our websites and landing pages may use cookies and similar technologies for functionality, analytics, and advertising measurement purposes.
These may include:
essential website cookies
preference cookies
analytics cookies
conversion tracking technologies
We use tools such as:
Google Analytics 4
Google Ads conversion tracking
These non-essential analytics and advertising technologies are loaded only after cookie consent has been provided, where legally required.
We and selected third parties, including Google, may use cookies, tags, pixels, scripts, and similar technologies to collect information from your browser or device about your interactions with our websites and landing pages in order to:
understand website traffic and user behavior
measure form submissions and business inquiries
evaluate the effectiveness of advertising campaigns
improve the relevance and performance of our websites and landing pages
We may use both session cookies and persistent cookies:
Session cookies are temporary and are deleted when you close your browser.
Persistent cookies remain on your device for a defined period or until deleted manually.
You may manage or withdraw your consent through the cookie settings tool on the website, where available, or through your browser settings. Please note that disabling some cookies may affect the functionality or performance of certain parts of the website.
Some of our landing pages, including on go.oceans.lv, are used to measure business inquiries and lead submissions generated through advertising campaigns.
Where Google Ads conversion tracking or similar measurement technologies are implemented, certain data may be processed to:
understand whether a user completed a form
measure the effectiveness of campaigns
improve the relevance of advertising and landing pages
attribute submitted inquiries to advertising activity
Submitting a form or visiting a landing page does not automatically create a client relationship.
Where you subscribe to updates, request materials, attend an event, submit an inquiry, or otherwise share your contact details with us, we may use your information to send:
follow-up emails
newsletters
event invitations
relevant marketing communications about our services
Our marketing communications are consent-based where required by law. You may unsubscribe at any time by using the unsubscribe option in the message, where available, or by contacting us at contact@oceans.lv
Where you upload documents or provide information for registration, compliance, or AML/KYC purposes, we process such data only as necessary for the requested service, legal compliance, identity verification, due diligence, recordkeeping, and related obligations.
Uploaded documents and AML/KYC-related data are stored securely and accessed only by authorized persons who need such access for the relevant service or compliance purpose.
We may share personal data with the following categories of recipients where necessary:
Google, for analytics and advertising measurement tools used on our websites
Resend, or comparable communication providers used to send emails or form-related communications
hosting and website infrastructure providers
form, consent management, and technical service providers
professional advisers, including legal, accounting, compliance, or audit advisers
payment, invoicing, or administrative service providers
the Enterprise Register or other public authorities, registries, courts, regulators, notaries, banks, or official bodies where legally required or relevant to a requested service
We do not sell your personal data.
We do not share your personal data with affiliates or unrelated business partners for their own independent marketing purposes.
Some of our service providers may process personal data outside the European Economic Area (“EEA”).
Where personal data is transferred outside the EEA, we take reasonable steps to ensure an adequate level of protection, including reliance on:
an adequacy decision
standard contractual clauses (SCCs)
other lawful transfer mechanisms under GDPR
We retain personal data only for as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting, tax, AML, compliance, and dispute-resolution requirements.
Unless a longer period is required by law or justified by a specific legal basis:
inquiry and lead data may be retained for up to 24 months
AML/KYC records and related compliance documents may be retained for up to 5 years
cookie, analytics, and technical data may be retained in line with the settings of the relevant tools and providers
When data is no longer needed, we will delete it, anonymize it, or securely archive it where lawful and appropriate.
Where GDPR applies, you may have the following rights, subject to applicable legal limitations:
the right to access your personal data
the right to rectify inaccurate or incomplete data
the right to erase your personal data
the right to restrict processing
the right to object to processing
the right to data portability
the right to withdraw consent at any time where processing is based on consent
the right to lodge a complaint with a supervisory authority
To exercise your rights, please contact us at: contact@oceans.lv
If you believe that our processing of your personal data violates applicable law, you may contact us first at contact@oceans.lv
so we can review your concern.
You also have the right to lodge a complaint with the Latvian supervisory authority:
Datu valsts inspekcija
Elijas iela 17, Rīga, LV-1050, Latvia
Email: pasts@dvi.gov.lv
Website: dvi.gov.lv
We take reasonable technical and organizational measures to protect personal data against unauthorized access, accidental loss, misuse, destruction, or unlawful disclosure.
These measures may include, where appropriate:
TLS/SSL encryption in transit
access controls and authentication measures
secure document storage
restricted access to personal data on a need-to-know basis
internal procedures for handling data securely
However, no method of internet transmission or electronic storage is completely secure. While we aim to protect your data, we cannot guarantee absolute security.
Our websites may contain links to third-party websites, including public authority websites, partner websites, software providers, payment providers, or other external resources.
We are not responsible for the privacy practices, content, or security of third-party websites. You should review their privacy notices separately.
Our websites and services are intended for business and professional use. We do not knowingly collect personal data from children.
We may update this Privacy Policy from time to time to reflect changes in legal requirements, website functionality, service providers, or our data processing practices.
The latest version will always be published on the website with the updated effective date.
If you have questions about this Privacy Policy or our data processing practices, please contact:
OCEANS, SIA
Registration No. 40103230005
Piedrujas iela 22, Rīga, LV-1073, Latvia
Email: contact@oceans.lv
